Editing Entity Names

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Editing Entity Names

Different non-profit organizations and charities seem to use different terminology for the various classes of accounts, and some other things like common report names. ACCOUNTS allows you to select your desired terminology with the Maintenance Entity Names window:

 

EntityNamesWindow

 

For each of the names on this window, you can select a different option from the drop-down list, or just type in your own desired option. For the two pairs that have both a singular and a plural version, if you select an option for the singular version, the corresponding plural version will be automatically set for you.

 

When you are satisfied with your changes, click Save. To abandon any changes you have made, click Cancel.

 

The setting for "Bill Payment" is only used to replace the name of your Accounts Payable account on the voucher section when printing cheques for bill payments. The main reason you might want to change that here is if you want it in a different language.

 

Releases of ACCOUNTS prior to 2.20 also had a row on this window for "Cash Flow Statement". It was removed, because there is currently no Cash Flow Statement report in ACCOUNTS, so having it here was misleading. Users have told us that a Cash Flow Statement is not commonly used or needed by small to mid-sized charities, churches and non-profits, which is who this program is primarily intended for. Usually a combination of an Income Statement and a Balance Sheet Comparison report will give you all of the information you really need about cash flow. And enabling the program to figure out what should go on a Cash Flow Statement would actually introduce significant complications.