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Restoring Non-Backup Databases
Note: In the Remote Database Version of the program, backups are done for you automatically on the server, so you do not have to do your own backups, and the following section does not apply.
On occasion, users need to reinstall DONATION (for example after a hard drive crash) and they have a copy of the database file (normally named DONATION4.DB) but do not have an up-to-date database backup file (one with a filename ending in ".GBK"). This menu option allows you to recover in that case. (If you do have an up-to-date backup file with a name ending in ".GBK", use it instead, with the Backup/Restore ⇒ Restore Database menu option.)
To do this, select Backup/Restore ⇒ Restore Non-Backup Database. It will prompt you with a "Restore Database Copy" dialog box, where you select the database file copy and the directory it is in. The file has to have the same name as your current database file. So if your database has the normal filename DONATION4.DB (which it will, unless you are using Database ⇒ Switch Databases to handle multiple databases), then the file to be restored will also be named DONATION4.DB. Once you select the file to restore, just follow the prompts, and it will do the restore.
If you are using Database ⇒ Switch Databases to handle multiple databases, you can only restore a copy of the database that you are currently using. So if you are currently on a second database named DONATION4.OTHER, the file you would restore would also be named DONATION4.OTHER.
The restore is done by completely replacing your existing database file with a copy of the other file. Once this has been completed, it will restart the program so that it can use the newly restored database.
Restoring Older Backups
If you try to restore a non-backup database that is older than your current data (i.e. you have entered further donations, with later dates, than are in the database you have selected to restore), the program will give you a very explicit warning about this, and ask you twice to confirm that you really wish to do this. That's because doing such a restore will cause the more recent data, entered since that earlier database, to be lost!
Restoring DONATION3.DB Backup Files from Previous Versions of DONATION
Database backups made with versions of DONATION prior to version 3.00 (which was released in late 2007) can not be restored directly to version 3.00 or later using Backup/Restore ⇒ Restore Database, or by double-clicking on them, because a different database format was used. If you need to restore a previous-version backup (for example a file named DONATION3.DB) please contact us for assistance.
Restoring for users of the Local Network Version
Only a user on the computer that has the Local Network Server version installed on it can do restores. Users of the Local Network Client version will receive a message explaining that they cannot do restores.