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Pricing for the ACCOUNTS Software

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ACCOUNTS Software Pricing at a Glance

ACCOUNTS Version Features Initial Purchase
(1st year)
Annual Renewals
(subsequent years - optional except for OnDemand and Remote Database Versions)
Standard One simultaneous user, usually one computer, up to 5 organizations/databases on the same computer $130, includes support and upgrades $65 per year for support and upgrades
Local
Network
Up to 5 simultaneous users or over 5 organizations/databases $220, includes support and upgrades $110 per year for support and upgrades
OnDemand Annual payments required to keep using it, up to 5 simultaneous users $220, includes support and upgrades $110 per year for support, upgrades and continued use
Remote Database Per database/organization, annual payments required to keep using it, up to 5 simultaneous users $220, includes support and upgrades $110 per year for support, upgrades and continued use
Upgrading From the Standard to the 5 simultaneous user Local Network, OnDemand or Remote Database versions varies See below for details
From the 1 simultaneous user Remote Database Version to the 5 simultaneous user Remote Database or OnDemand Version varies See below for details

ACCOUNTS Software First Year Pricing

There is no charge to download or evaluate ACCOUNTS. To continue using a full version of the program after the 60-day evaluation period, the initial prices listed in the table above (under "Purchase Price") apply in the first year, plus tax for Canadian users.

Paying these prices entitles you to:

  • A license key to the software, which converts it from the evaluation version to the full version (not needed for Remote Database Version)
  • Technical support and upgrades for the first year (12 months from your payment date)

Once you have paid your initial purchase fee and received an email receipt for it, you can request a license key to convert your 60-day evaluation version of ACCOUNTS to the full unrestricted version, through the program's Evaluation and Licensing window. (Not required for the Remote Database Version.) Any data you have entered up to that point will be unaffected by this process.

Good to Know

  • Full versions of the program can handle accounting for multiple organizations with the same copy of ACCOUNTS, at no additional charge. The Remote Database Version is the exception; it requires a full payment for each organization.
  • You can install the Standard version of ACCOUNTS on multiple computers for one price, as long as you have only the one database, which you copy back and forth between computers. (Only one user can change the data at a time, however, because there is no way to merge changes.) See the Help topic Transfer your Data between Computers for more details.
  • You can install the Local Network version on any number of computers on your local area network in your office, and use it on up to five of those computers simultaneously.
  • You can install the OnDemand client or Remote Database version on any number of computers anywhere, and use them on up to five of those computers simultaneously.
  • Users with over 5 databases for 5 organizations (or parts of the same organization) are charged the Local Network version prices, though they may choose to only install the Standard version, because of the additional administrative cost to us of giving them license keys for each database.

Pay for your initial purchase by using a credit card via PayPal.

Multiple Users with Multiple Databases

The Standard, Local Network and OnDemand versions of ACCOUNTS allow you to have multiple databases for multiple organizations, through the File ⇒ New Database and File ⇒ Open Database menu options, at no extra charge (up to 5 for the Standard version at no extra charge). If you have multiple people using the program (which we call "users"), all of whom regularly use the multiple databases, that is fine.

However, if there really is just one main person using each database, who is different from the main person using each other database, and other users never (or only rarely) access that database, that is not the intention of our allowing this to be done at no extra charge. In that case, we would expect that the main user for each organization / database would register and pay for the program separately.

For instance, if one user uses ACCOUNTS for two organizations, but occasionally another user needs to look at both of those databases, or take over while the first user is away on vacation, that's fine.

But suppose you have one primary user using ACCOUNTS for one organization, and a different primary user using ACCOUNTS for another organization, with perhaps occasional switching places while one or the other is on vacation. If they have only one registration and payment, and they are using multiple databases through File ⇒ New Database and File ⇒ Open Database and using one of the multiple user options, that would not be considered to be a reasonable application of our pricing structure. They should register and pay separately.


ACCOUNTS Software Annual Renewals Pricing

To continue receiving support and upgrades to the paid full ACCOUNTS versions after the first year, an annual renewal payment is required. *
For the OnDemand and Remote Database Versions, annual renewal payments are required to keep using the program.

The Annual Renewal prices are listed in the table above, under "Annual Renewals".

Pay for your Annual Renewal by using a credit card via PayPal.

Once you have paid your Annual Renewal fee for the full version and received an email receipt for it, you need to request an updated license key, through the program's Evaluation and Licensing window. (Not required for the Remote Database Version.) This informs the program that it can accept upgrades for another 12 months.

We will contact you annually to invite you to renew your support and upgrades subscription.

You can save on your annual renewal fees by earning referral rewards!

* If you do not pay this renewal fee within six months of your support expiry, you will need to pay another initial purchase fee (twice as much) if you wish to renew your eligibility for support and upgrades.

If you do not choose to renew your support for the program, you can continue using any versions except for the OnDemand and Remote Database versions after your support and upgrades expiry date, but you will not be eligible for support or upgrades. However, if you ever need to re-install the program on your computer, or install it on a different computer, the only way that can usually be done is by downloading the currently available version from the program's website. Since that would be an upgrade at that time, an appropriate payment would be required. If you wish to avoid that, your only option is to download a current copy of the installation program from the website before your support and upgrades expiry date, and make sure you have a secure permanent copy of it. We do not retain older versions of the program, and they will never be made available for download.


Upgrading your ACCOUNTS Software from Standard to 5 simultaneous user Local Network, OnDemand or Remote Database Versions

You can always upgrade from the Standard version to the 5 simultaneous user Local Network, OnDemand or Remote Database version, by paying as follows:

  • If you have not yet purchased the program, or your previous payment for the program was more than six months after your support expiry, just pay the usual Initial Purchase fee for your desired version, $220. That entitles you to a year of support and upgrades.
  • If you have previously purchased the Standard version, but your support expired in the last 6 months, pay $45 plus the $110 Annual Renewal fee for the appropriate version - total $155. That entitles you to another year of support and upgrades.
  • If you have previously purchased the Standard version, and you are in the middle of a paid support period for that version (either an Initial Purchase or an Annual Renewal), pay $45 plus $4 per remaining full month in that support period. At the end of that support period, if you wish to continue your eligibility for support and upgrades, pay the $110 Local Network version Annual Renewal fee.

Then you install the desired version as you normally would, usually starting by installing the Local Network Server version, OnDemand Client or Remote Database Version on top of your existing Standard version.

Don't hesitate to contact us if you need help calculating the correct price for this upgrade. These non-standard payment amounts can be paid online, if you wish, through the Custom Payment option on the Payment page.


Upgrading your 1 Simultaneous User Remote Database Version to 5 Simultaneous Users (Remote Database or OnDemand)

Effective January 1, 2020, the pricing for only 1 simultaneous user in the Remote Database Version was eliminated, because we believe that for most users who chose that, the Standard version with the Cloud Storage Service will be a better choice. It has most of the same advantages, enabling safely sharing a database over the Internet, and is much faster. See here for details on switching.

For users who still want multiple simultaneous users, or the ability to install on Macs as well as Windows, the much faster OnDemand version is another better choice.

For those who want to stay with the Remote Database Version or switch to the OnDemand Version, the following pricing applies for upgrading to those 5 simultaneous user versions:

  • If you have not yet purchased the program, or your previous payment for the program was more than six months after your support expiry, just pay the usual Initial Purchase fee for the Remote Database Version, $220. That entitles you to a year of usage, support and upgrades.
  • If you have previously purchased the 1 simultaneous user Remote Database version, but your support expired in the last 6 months, just pay the $110 Remote Database version Annual Renewal fee. That entitles you to another year of usage, support and upgrades.
  • If you have previously purchased the 1 simultaneous user Remote Database version, and you are in the middle of a paid support period for that version (either an Initial Purchase or an Annual Renewal), the easiest thing is to just wait until you receive a notice that your support is expiring, and pay the renewal fee as indicated in the previous point. If for some reason you need to immediately upgrade to be allowed up to 5 simultaneous users, pay $4 per remaining full month in that support period. At the end of that support period, to continue your eligibility for usage, support and upgrades, pay the $110 Remote Database version Annual Renewal fee.

No upgrade or other action is needed on your part after this to make the change to 5 simultaneous users. As soon as we receive and acknowledge your payment, you will be able to have up to 5 users log in to the remote database simultaneously.

Don't hesitate to contact us if you need help calculating the correct price for this upgrade. Any non-standard payment amounts (specifically, the $4 per month in the 3rd bullet point above) can be paid online, if you wish, through the Custom Payment option on the Payment page.


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