|ACCOUNTS Version||Features||Initial Purchase
(subsequent years - optional except for OnDemand and Remote Database Versions)
|Standard||One simultaneous user, usually one computer, up to 5 organizations/databases on the same computer||$130, includes support and upgrades||$65 per year for support and upgrades|
|Up to 5 simultaneous users or over 5 organizations/databases||$220, includes support and upgrades||$110 per year for support and upgrades|
|OnDemand||Annual payments required to keep using it, up to 5 simultaneous users||$220, includes support and upgrades||$110 per year for support, upgrades and continued use|
|Remote Database||Per database/organization, annual payments required to keep using it, up to 5 simultaneous users||$220, includes support and upgrades||$110 per year for support, upgrades and continued use|
|Upgrading||From the Standard to the 5 simultaneous user Local Network, OnDemand or Remote Database versions||varies||See below for details|
|From the 1 simultaneous user Remote Database Version to the 5 simultaneous user Remote Database or OnDemand Version||varies||See below for details|
Paying these prices entitles you to:
Once you have paid your initial purchase fee and received an email receipt for it, you can request a license key to convert your 60-day evaluation version of ACCOUNTS to the full unrestricted version, through the program's Evaluation and Licensing window. (Not required for the Remote Database Version.) Any data you have entered up to that point will be unaffected by this process.
Good to Know
Pay for your initial purchase by using a credit card via PayPal.
Multiple Users with Multiple Databases
The Standard, Local Network and OnDemand versions of ACCOUNTS allow you to have multiple databases for multiple organizations, through the File ⇒ New Database and File ⇒ Open Database menu options, at no extra charge (up to 5 for the Standard version at no extra charge). If you have multiple people using the program (which we call "users"), all of whom regularly use the multiple databases, that is fine.
However, if there really is just one main person using each database, who is different from the main person using each other database, and other users never (or only rarely) access that database, that is not the intention of our allowing this to be done at no extra charge. In that case, we would expect that the main user for each organization / database would register and pay for the program separately.
For instance, if one user uses ACCOUNTS for two organizations, but occasionally another user needs to look at both of those databases, or take over while the first user is away on vacation, that's fine.
But suppose you have one primary user using ACCOUNTS for one organization, and a different primary user using ACCOUNTS for another organization, with perhaps occasional switching places while one or the other is on vacation. If they have only one registration and payment, and they are using multiple databases through File ⇒ New Database and File ⇒ Open Database and using one of the multiple user options, that would not be considered to be a reasonable application of our pricing structure. They should register and pay separately.
To continue receiving support and upgrades to the paid full
ACCOUNTS versions after the first year,
an annual renewal payment is required. *
For the OnDemand and Remote Database Versions, annual renewal payments are required to keep using the program.
The Annual Renewal prices are listed in the table above, under "Annual Renewals".
Pay for your Annual Renewal by using a credit card via PayPal.
Once you have paid your Annual Renewal fee for the full version and received an email receipt for it, you need to request an updated license key, through the program's Evaluation and Licensing window. (Not required for the Remote Database Version.) This informs the program that it can accept upgrades for another 12 months.
We will contact you annually to invite you to renew your support and upgrades subscription.
You can save on your annual renewal fees by earning referral rewards!
* If you do not pay this renewal fee within six months of your support expiry, you will need to pay another initial purchase fee (twice as much) if you wish to renew your eligibility for support and upgrades.
If you do not choose to renew your support for the program, you can continue using any versions except for the OnDemand and Remote Database versions after your support and upgrades expiry date, but you will not be eligible for support or upgrades. However, if you ever need to re-install the program on your computer, or install it on a different computer, the only way that can usually be done is by downloading the currently available version from the program's website. Since that would be an upgrade at that time, an appropriate payment would be required. If you wish to avoid that, your only option is to download a current copy of the installation program from the website before your support and upgrades expiry date, and make sure you have a secure permanent copy of it. We do not retain older versions of the program, and they will never be made available for download.
You can always upgrade from the Standard version to the 5 simultaneous user Local Network, OnDemand or Remote Database version, by paying as follows:
Then you install the desired version as you normally would, usually starting by installing the Local Network Server version, OnDemand Client or Remote Database Version on top of your existing Standard version.
Don't hesitate to contact us if you need help calculating the correct price for this upgrade. These non-standard payment amounts can be paid online, if you wish, through the Custom Payment option on the Payment page.
Effective January 1, 2020, the pricing for only 1 simultaneous user in the Remote Database Version was eliminated, because we believe that for most users who chose that, the Standard version with the Cloud Storage Service will be a better choice. It has most of the same advantages, enabling safely sharing a database over the Internet, and is much faster. See here for details on switching.
For users who still want multiple simultaneous users, or the ability to install on Macs as well as Windows, the much faster OnDemand version is another better choice.
For those who want to stay with the Remote Database Version or switch to the OnDemand Version, the following pricing applies for upgrading to those 5 simultaneous user versions:
No upgrade or other action is needed on your part after this to make the change to 5 simultaneous users. As soon as we receive and acknowledge your payment, you will be able to have up to 5 users log in to the remote database simultaneously.
Don't hesitate to contact us if you need help calculating the correct price for this upgrade. Any non-standard payment amounts (specifically, the $4 per month in the 3rd bullet point above) can be paid online, if you wish, through the Custom Payment option on the Payment page.