Receipt or Donor Mailing Labels

The Mailing Labels options under Reports à Receipt and Reports à Donor allow you to print or view mailing labels for all receipts generated on a given date, or for all donors. You would want to use this option for receipts after creating them for All Donors at the year-end.

Currently two types of laser-printer label are supported. You are allowed to select the type when you choose to create Mailing Labels in the program. The first is 4" x 1", such as Grand and Toy 99189 or Avery 5161, 5261, 5961 or 8161 labels. There are 20 labels per page. The second is 2.625" (i.e. 2 5/8") x 1", such as Grand and Toy 99789 or 99180, or Avery 5160, 5260, 5960 or 8160. These have 30 labels per page. Presumably there are equivalent sizes from other suppliers as well. Just buy one of these types of laser or inkjet printer paper, put it into your printer, and print directly on to it.

The exceptions to this are Reports à Donor à Mailing Labels with Member/Env # and Envelope Box Labels. They are only available in the 4" x 1" size. For the first of these two types of labels, this is because on the smaller labels there is not enough room to fit the name and member/envelope number on one line, if the last name happens to be quite long.

On both the 2.625" x 1" labels, and the labels with member/envelope number included, the first name is sometimes abbreviated (e.g. "D. Cooperstock") to leave room for the rest of the name and/or the member/envelope number within the space available on the line.

The Donor mailing labels have several invisible fields (the two Donor Categories, and the three Other Info fields). You can use them with the Filter button to print only selected mailing labels based on a category or other information.

If the built-in mailing label reports aren't sufficient for your purposes, you could consider Generating Mailing Labels using Mail Merge.