Using a Logo and Signature bitmap on your Receipts

Adding your Logo to the Receipts

If you have an organizational logo, you may be able to add it to the program's built in receipts. There are some limitations to this capability. (If you choose to generate receipts with Mail Merge, you can do pretty much anything you want in terms of your logo.)

Basically, if you have or create a bitmap file named logo.bmp, with width 150 pixels and height 60 pixels, you can put it into the program directory (usually c:\Program Files\Donation). If it's there, it prints in the top right corner of the receipt. If there is no such file, it will still print fine.

Unless you are printing on a colour printer, this will probably look best if your bitmap is all black-and-white, or what most paint programs call two-colour or monochrome.

Also, if you provide a bitmap whose size is a multiple of 150 x 60, e.g. 300 x 120 or 600 x 240, it will be automatically scaled to fit into the desired space (and may even look better on your printer). If your logo is not that shape, try to fit it into the bottom (if it is wider and less high) or right side (if it is squarer) of the space provided, as it will line up with the other elements on the receipt better that way.

Using a Bitmap Signature on the Receipts

You can also use a bitmap for the signing officer's signature. It should be put into the program directory as well, and be called signatur.bmp. It must be 166 x 39 pixels, or a multiple of that size, e.g. 332 x 78 or 664 x 156. If such a file is in the directory, it will be used. If not, the space will be blank for a hand-written signature as usual. If you are generating receipts using mail merge, you can of course put a bitmap for the signature in your word processor document for the receipt, and the size does not matter.

Some users may wish to use a password to govern the generation of receipts, since having the bitmap there makes it more of a one-person job that is less desirable from an audit perspective. To set up such a password, use Maintenance à Change Password à Receipt Password.

Logo Alternatives

The area for the bitmap logo on the receipts is not particularly large, and one user wanted a much larger logo, and came up with an innovative solution. The following instructions are adapted from his notes to me on what he did.

His solution was to create "receipt printing paper" with a large watermark of their logo. Then he printed the receipts created by DONATION on the "receipt printing paper", in effect printing twice. Once to create the printing stock, then second to print the delivered receipt on the stock. 

To create a watermark using Microsoft Word, in a blank document use Format à Background à Printed Watermark. Select the radio button for Picture Watermark, the use the Select Picture button and browse to select your logo (a large graphic file). Select a Scale that works for you. You may also want to select the Washout or Transparent option (which one you see depends on your version of Word). After saving those changes, you can use File à Page Setup à Margins to move the image around the document. (That part is pure trial and error.) Then just print multiple copies of that document.