Startup Options

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   Startup Options

If you have already finished the initial setup of ACCOUNTS and gotten to the main window, please skip down to the section on Passwords towards the end of this Help page.

 

Initial Startup Window

 

The first time you start ACCOUNTS after you install it, the program will show you the following window:

 

StartupOptionsWindow

 

You can also get to this window via the File ⇒ New Database menu option.

 

The window should be mostly self-explanatory, if you read the options in it carefully. New users, whose organization has not used ACCOUNTS before, should stick with the first option (the default) and just click OK. (You also use that first option to create an additional database for another organization.)

 

Users who have a backup database from a previous installation, either because they have to re-install after getting a new computer or having their computer rebuilt, or because they are transferring the program from another user in their organization, should pick the second or third radio button option (depending on what type of backup they plan to restore) and click OK. Users who already have databases and somehow get to this window by mistake can select the fourth option, to prompt to open an existing database.

 

If you selected the 2nd option, to restore a backup database, please see Restoring Backups for more details about the restore process. The startup windows described in the section below will not be shown.

 

Note: If you do select this 2nd option, check the filename of the backup that you have received, or that was emailed to you. It should be something like OrganizationName-YYYY-MM-DD.HH.MM.SS.S4ABackup or OrganizationName-YYYY-MM-DD.S4ABackup, where OrganizationName is the File Name from the Maintenance ⇒ Organization Info window in the program (details below), YYYY-MM-DD represents the date the backup was made, and HH.MM.SS is the time. (If it is an email backup, it will be named something like OrganizationName-YYYY-MM-DD.HH.MM.SS.S4AEncryptedBackup or OrganizationName-YYYY-MM-DD.S4AEncryptedBackup.)

 

If you selected the 3rd option, to restore an Internet backup, please see Restoring Internet Backups for more details.

 

The fourth option allows you to re-open an existing database that has been used in the program before.

 

Initial Startup Window for Web Network Version

 

For the Web Network Version, the window is slightly different, as follows, though it has largely the same meanings.

 

WNVAccStartupWindow

 

Further Startup Windows

 

In the more usual case where you selected the first option in the initial startup window, for new users, the program will prompt you with several additional startup windows before you can start entering transactions.

 

First window:

 

OrganizationInfoWindow

 

In this window, you enter your organization's basic information (name, address, fiscal year start if different from the calendar year etc.). You can also come back later and change this basic organization information with the Maintenance ⇒ Organization Info window.

 

Startup Accounts Window

 

This window prompts you with a number of options about how your chart of accounts should be initialized.

 

Once you are finished with that, you go on to the following window, where you can make further detailed edits to your chart of accounts.

 

Edit Chart of Accounts Window

 

This window lets you add additional accounts to your Chart of Accounts, and/or edit the ones that are there already. (It uses the Maintenance ⇒ Chart of Accounts window.) Depending on your choices in the previous window, either an entire chart of accounts may already be present, or at least an account for your General Fund will already be there.

 

Evaluation and Licensing Window

 

If you do not yet have a license key for your organization for ACCOUNTS, or have not yet installed it on this computer, the next thing you see will be the Evaluation and Licensing window. Please read the Help on that window for details. During your initial evaluation of ACCOUNTS, you can just click Continue on that window to go on to the main window.

 

For the Web Network Version of the program, license keys are not needed, but the Evaluation and Licensing window will still show up every time you start the program until you purchase it.

 

Register the Program Window

 

If you have not yet registered the program, or informed the program that you have already done so online or on another computer, you will also be prompted about registering ACCOUNTS, with the following window:

 

RegisterPromptWindow

 

You may already have registered using the form on the REGISTER page on the web site, in which case you can click the second button in the window above. If you click the first button, another window will now come up prompting you to register.

 

Passwords

 

There are a couple of passwords you can set up in the program, for program entry with different permissions, and other purposes, with the Maintenance ⇒ Change Password sub-menu options. See the page on Passwords in the Program for full details.

 

For the Web Network Version this is done differently, with login email addresses and passwords, not just passwords. You may want to use the Maintenance ⇒ User Administration ⇒ Administer All Users and Maintenance User Administration Edit Your Login menu options to add additional users and set their permissions, or change your own login including your password. See Web Network Version User Management for full details.

 

Other Initial Setup

 

One thing you must do is set up your chart of accounts with Maintenance ⇒ Chart of Accounts.

 

Unless this is a complete startup organization, with no financial history, you will want to enter your Opening Balances in all accounts that have balances as at the date before you are going to start entering transactions into ACCOUNTS, with Actions ⇒ Opening Balances.

 

Another setup step you may wish to do before you start using ACCOUNTS includes selecting your organization's desired naming for various classes of accounts, and various reports, with the Maintenance ⇒ Entity Names window.

 

See also: the Regular Operating Procedures page for an introduction to your daily activities.