Viewing and Printing Reports

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Viewing and Printing Reports

When you generate any report from the Reports menu, they will show up on a Reports window for previewing. You can scroll through the report with the scroll bar, or by using the First Page, Previous Page, Next Page and Last Page VCR-style toolbar buttons.


This window is resizable, by clicking and dragging on any edge or corner. However, please note that the print preview area for the report itself doesn't actually resize, so there will be very little benefit to resizing the window to be wider than that area.


Send the report to your printer with the Print button (or Ctrl+P or Alt+P). To choose another printer or set printer options (such as double-sided printing if available) use the Print Setup button. (This accesses the same option as the File ⇒ Print Setup menu on the main window.)


When you are using the evaluation version of the program (before you have paid and received a license key), a footer line is printed on every page of every printed report, mentioning that it was printed from the evaluation version.


When you print reports, you will be shown a standard Print dialog box that allows you to do things such as select a printer, or select a range of pages or a number of copies.


Exit the reports window by closing it with the normal "X" close button on the top right-hand corner, or by using the Close button or pressing ESC.


Most reports are displayed in print preview mode, which is indicated by a thin blue border around the body of the report. If that ever seems to be sized incorrectly, check in the details of your Print Setup for your printer that you haven't chosen an unusual page size.


Page Size and Orientation for Reports


All reports are designed to normally print on Letter size paper (8 1/2" x 11"). They will also work on Legal paper (8 1/2" x 14") if you have a printer that supports that.


Please see the section on "Paper Size Options" in the Organization Info page for details on how to ensure that your reports print successfully on your desired size of paper, including A4 if that is an issue in your country.


Each report is designed to print in one of portrait or landscape mode. You cannot change the orientation of the report, except for reports that extract raw data from your database, generated very manually by using the SQL Select window.


Buttons on the Report Viewing Window


The following are the other buttons for things you can do on the Reports window:





Filtering Reports


Sorting Reports

Save As

Saving Reports to Files (includes option to email them)

Save PDF

Saving Reports as PDF Files


Memorizing Reports

Load SQL

Loading SQL for Reports


For reports that prompt for values, such as a range of dates, prompts again and redisplays the report with the new values. Not visible for reports that do not prompt for values.


Changes the print margins (only available when printing cheques).


For details of individual reports, see The Reports Menu.


Drill-Down in Reports


Many reports that include an Income Statement have drill-down capabilities. Values in them for accounts that don't have sub-accounts (the ones you can post transactions to) are shown in blue and you can click on them. (Don't worry, they switch back to being shown in black if you Print them, save them to PDF, or export them with Save As!) Clicking on those fields shows a detail report of the transactions included in the displayed total for that account that you clicked on. A Back button at the top-left corner of the detail report takes you back to the original report.


This topic was last edited on Jun 28, 2021